Accommodation :
- Double occupancy: Trip organizers will attempt to match roommates as requested. If we cannot find a roommate for you 7 days before the start of the trip you will able to unregister and receive a full refund.
- Check Out Policy: Members must clear all room charges and be checked out of their rooms by the designated time. Any room charges, late check-out, or damage fees are the member’s responsibility.
- Dietary Requirements: Members who have special dietary requirements should make their own arrangements in case the hotel cannot provide it. TBC cannot be held responsible if requests cannot be fulfilled.
Transportation and Parking:
- Members must arrange their own transportation to/from the designated meet location. TBC trip organizers will try to match members who offer carpooling, but, are not obliged to make these arrangements.
- Where parking is requested, members will pay their own parking fees and assume all risks.
Documentation:.
- Insurance :Members are responsible for arranging their own Medical insurance. Insurance documents should be carried with you at all times during the trip.
- Emergency Contact: Members must ensure that the emergency contact named on their trip registration form is aware of their travel and has copies of their insurance and travel documents. In the event of an emergency, the member, or their emergency contact, is responsible for notifying and working with the member’s insurance company. They are also responsible for making any arrangements should the member need or decide to leave a trip early.
Related Policies: